PhD monitoring

Within GROW a procedure is developed for the monitoring of our PhD students:

  1. At the start of the research project the Training and Supervision plan (Opleidings- en begeleidingsplan) has to be filled in.
  2. Within 3 months after the appointment as PhD student the PhD Questionnaire (form A) has to be filled in.
  3. At first PhD students are appointed for the duration of one year, with the possibility for a three year extension (in a regular situation) after a performance evaluation (beoordelingsgesprek) at the end of year 1. At least one month before this performance evaluation takes place, below mentioned forms need to be filled in:
    - the Job Performance Evaluation (form B)
    - the Balanced Score Card (filled in by both PhD students and (co)promotor)
    - the Self Assessment Card (filled in by PhD student only)
    These forms should be provided electronically to our PhD coordinator (cc to the GROW secretary office) and the PhD student’s relevant HR manager within FHML (P. Janssen or Y. Engelen). If these forms are not received in time, it is not possible to plan a performance evaluation.
  4. At the end of year 2 the PhD student will be invited for a conversation with the Scientific Director of GROW. One month before this conversation the Job Performance Evaluation (form C), Balanced Score Card and the Self Assessment Card need to be filled in.
  5. Also at the end of year 3 and year 4 the Job Performance Evaluation (form D and form E), Balanced Score Card and the Self Assessment Card need to be filled in.

All forms should be provided electronically to the PhD coordinator Ton Hopman ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) and in cc to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


The PhD monitoring procedure is schematically drawn in a flowchart:

SOP AIO monitoring version 01-12-2010.jpg

Download summary of all relevant forms:

Opleidings- en begeleidingsplan
Balanced Score Card
Self Assessment Card
form A
form B
form C
form D
form E
Standard Operating Procedure (SOP)


Furthermore, to inform Young researcher show to behave during seminars/presentations, GROW made a behavioral code.
> download “Gedragscode voor toehoorders van een voordracht”

top
 

GROW PhD student coordinator

Dr. A. Hopman is PhD student coordinator for GROW. The coordinator has the following responsibilities:

  • Monitoring the continuity of progress of each individual PhD student.
  • Acting as a contact person and mediator for PhD students, exercising a critical attitude towards all parties involved (PhD students, mentor, supervisors, division or programme leader) and, if necessary, meeting with personnel consultants.
  • Representing the school in the Interfaculty PhD students Committee (IPC).

Contact information:

Dr. A. Hopman
Department of Genetics & Cell Biology
Molecular Cell Biology
Phone: +31 (0) 43 38 813 58
Fax: +31 (0)43 38 3841 51
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

top
 

PhD Courses

Every PhD student at the Faculty of Health, Medicine and Life Sciences has to follow courses to collect the minimum amount of credits necessary to complete their PhD training program.

The minimum amount of credits to be obtained is 200. Of these 200, 120 credits can be allocated to:

  • 40 for visiting seminars, symposia, congress, etc.
  • 40 for supervisory activities
  • 40 for project and department related meetings

The remaining 80 credits should be obtained by following general and research school specific courses.

General Courses

An overview of the general courses for academic training at FHML can be found at the UM website.

All GROW PhD students must follow the three courses within the section "Communication in scientific English":

  • Schrijfvaardigheid Engels, deel 1
  • Schrijfvaardigheid Engels, deel 2
  • Voordrachten Engels


GROW Courses

An overview of the research school specific courses for academic training at FHML can be found at the UM website.

Within GROW the following specific courses are (or will soon be) available:

Pizza meetings

Apart from the above mentioned GROW PhD courses, GROW organizes Pizza meetings on a monthly basis. All GROW PhD students must attend these meetings. If a PhD student did at least attend 25 Pizza meetings, 10 credits may be added to the total course credit balance.

top